Career Opportunity: Office Management Secretary II (4 Positions) at NACTVET

The National Council for Technical and Vocational Education and Training (NACTVET) is a strategic government regulatory body in Tanzania. To enhance its administrative efficiency, the Council is inviting applications from highly organized and competent professionals for the position of Office Management Secretary II.

With four available positions, this is an excellent opportunity for skilled secretarial professionals to join a reputable national institution and support the smooth operation of its executive and administrative offices.

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Role Overview: The Core of Office Operations

As an Office Management Secretary II, you will be the primary coordinator for office communications and documentation. Your role is essential for ensuring that information flows accurately and that the professional environment of the Council is maintained at a high standard.

Key Responsibilities & Duties

• Correspondence Management: Type general correspondence, letters, reports, bulletins, circulars, and charts with high accuracy.
• Digital Communication: Manage official email accounts, responding to and forwarding emails as directed.
• File Tracking: Record and monitor the movement of all incoming and outgoing files to ensure no documentation is misplaced.
• Office Maintenance: Ensure the office is opened punctually and maintains a high level of neatness and orderliness.
• Stationery Control: Monitor stock levels of office stationery and ensure supplies are available when needed.
• Reception Services: Attend to telephone calls professionally and take detailed messages for appropriate action.
• Records Management: File copies of all official letters and documents in the appropriate archives.

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Candidate Requirements & Qualifications

NACTVET is looking for candidates who combine traditional secretarial excellence with modern digital proficiency.

• Education: Holder of a Diploma in Secretarial Studies from a recognized and accredited institution.
• Technical Speed: Must have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute.
• Computer Literacy: Highly proficient in modern office software, specifically:
  • MS Word (Document processing)
  • MS Excel (Data tracking)
  • MS Publisher (Circulars and bulletins)
  • Internet & Email systems
• Attributes: High level of punctuality, confidentiality, and organizational skills.

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Employment Summary

Feature	Details
Employer	NACTVET
No. of Vacancies	04
Salary Scale	NACTVET 4
Application Window	28 December 2025 – 11 January 2026
Location	Tanzania

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How to Apply

Eligible candidates are invited to submit their applications through the NACTVET official digital recruitment portal.

• Apply Online: Visit the CLICK HERE TO APPLY to create your profile.
• Verification: Ensure your certificates clearly show your Shorthand and Hati Mkato speeds as required.
• Deadline: The system will stop accepting applications at midnight on 11 January 2026.

⚠️ Recruitment Integrity Guardrail: NACTVET is a government-regulated body. The hiring process is strictly merit-based and transparent. No fees are required for application, processing, or placement. Please report any individual asking for money in exchange for employment.